Being the crazy budgeting lady that I am, it was no surprise to everyone around me when I busted out the color-coded spreadsheets and got to work on tracking all of our wedding expenses the second I made our first wedding purchase. It was also no surprise to our vendors when I handed them a neatly organized, color-coded, down-to-the-minute wedding timeline spreadsheet for them to input their information and make their plan for the big day.
While it might seem a little over the top and type-A (it is), having both of these tools available to us really helped keep our financials organized and vendors/wedding party in-the-know on the day of the wedding.
For a little while, I searched my wedding groups and looked around online for templates I could use, but never really found much that I could customized or access from multiple computers/devices when needing to work on it (or defer to it).
So instead I made my own using Google Sheets! The great thing about Google Sheets, like mentioned above, is that I could open them up and edit them as long as I had an internet connection (and even without internet, I could still view them). This allowed me to work on them during work, at home, and on the go. Google Sheets also allowed me to give editing permissions to my vendors, making it so they could input their own schedules and comments.
During our 2 year planning process, I shared a copy of our spreadsheets with multiple other brides who found it super helpful, so I'd like to offer them here on my blog as well for people who happen stumble across me!
This timeline was broken out into 15 minute intervals, then a column for every vendor and wedding party group (bridesmaids, groomsmen, etc). Column "B" shows the day of events, what we should be doing at that time and for how long, while the remaining columns are colored for the block of time each of those parties should be spent doing whatever it is that's designated.
To use this timeline, simply click on "File" and then click on "Make a copy."
This will prompt a pop-up that will allow you to rename the file and pick a location on your Google account to save it to. If you're not logged into your Gmail, it may ask you to log-in first.
Now you have an editable copy saved to your account that you can make your own changes to without effecting my original.
To download your free Wedding Timeline template, visit the timeline spreadsheet here.
My wedding budget spreadsheet looks daunting, but it's relatively simple and also can serve as a list of things you'll need to prepare for your day. Of course, all of the items are editable so you can put your own vendors in there, but I left a few things on it to show as examples.
The first column serves as a checklist for once the line item is purchased or paid for. Following that is a column for the item or service, the name of where you purchased the item or the company you hired, the price, the quantity, a section to keep track of deposits, a section for final deposits owed (I turned the background color green when the final deposit was paid) and/or notes about discounts, and then finally the total price you paid on the item or service. At the end of each column, I put a cell colored in yellow where you can put the total price for that section (so what you paid for vendors, what you paid for decor, attire, and so on).
Like the previous spreadsheet, follow the instructions above to save an editable copy to your own Google account.
To download your free Wedding Budget template, visit the timeline spreadsheet here.
And that's it! If you have any questions or issues with the downloaded, please let me know in the comments and I'll be happy to help.